3 Ways to Work More Consistently with Unito and MeisterTask

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Ever felt overwhelmed by the growing stack of business apps in your organization? No wonder: the average company now uses around 140 different tools. Preventing information silos and maintaining visibility in this increasingly fragmented environment is a challenge. Fortunately, there’s a way to bring the tools you know and love together: Unito. This workflow management solution enables two-way connections between popular tools, including MeisterTask. Find out how it works and why you need it.

3 Ways to Work More Consistently with Unito and MeisterTask

Cross-team collaboration tends to involve different teams and departments using different tools. As your team grows, the more tools you add to your stack, and the more headaches are caused by having to jump back and forth between them. What if you could connect the tools you’re already using and work more effectively? You can, with Unito; a workflow management solution that enables better collaboration and seamless workflows through easy-to-use, two-way integrations. 

In this article we will cover:

  • What is Unito?
  • How integrations work.
  • The problems the right integration can solve.
  • How Unito + MeisterTask can help you boost productivity.

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What is Unito?

In a nutshell, Unito is a no-code workflow management platform that lets you build, optimize and automate your workflows across tools and teams. Think of it as a middleman between existing tools. With Unito, you can connect your tools and automate your workflows in minutes.

Unito’s integrations support two-way syncing, which means that any changes you make in one tool are mirrored in the other tool – and vice versa. That way, you know that you’re always working with up-to-date information. It’s a great way to increase project visibility, keep everyone aligned and collaborate better with other teams without leaving your preferred tool.

How Do Integrations Work? 

As a concept, integration refers to the process of connecting two pieces of disjointed software to create a single system. In terms of productivity tools, the result is that it helps teams work more efficiently. Integrations are a valuable addition to the toolbox of any business using multiple tools and apps. 

Connecting tools can save you a huge amount of time because you no longer have to switch back and forth between them, update the same information in different places or try to keep track of project progress across multiple tools. 

What Problems Do Integrations Solve?

The real value in integrations is that they eliminate repetitive tasks and update important information automatically. The latter point is perhaps most important: when people work with inconsistent or outdated information, it derails team productivity, time will be wasted and money will be lost. Here are some of the ways that this inefficiency presents itself:

  • Vital Information Is Siloed
    Too many tools means information falls through the cracks, work gets duplicated and deadlines missed. Integrations keep information accessible across all tools, in real time.
  • Users Are Forced to Switch Tools
    Collaborating with someone in a different tool can be frustrating. Integrations bring disparate tools together, so you can continue working in the tools you know and love.
  • Transparency Is an Ongoing Battle
    Keeping track of responsibilities and project progress can be an uphill struggle. Two-way integrations keep everything synced so that you’re always up to date.

Using non-integrated tools requires immense manual effort to keep everyone aligned, leading to chaos and poor productivity. According to a survey by HubSpot, lost productivity costs U.S. employers up to $1.8 trillion dollars a year.

Unito + MeisterTask = Better Collaboration

Unito’s integrations for MeisterTask keep your teams aligned and your workflows optimized. A typical inter-departmental project will involve multiple stakeholders and have one common goal: for example, to promote a new feature, product or campaign.

Your design and content teams might be using a task management tool like MeisterTask to centralize updates, information and communication, while the development and QA teams use GitHub or Jira for bug fixing and version control. By introducing Unito, you can bridge the gap between project management and product development, keeping all of your teams aligned and allowing them to work in their preferred tools.

Learn how Unito connects MeisterTask with the tools you already use, such as Trello, Jira or GitHub.

Let’s explore some of the ways Unito and MeisterTask can help you be more productive.

#1 Project Management Across Multiple Tools

With so many tools at play in cross-functional projects, the flow of information can be glacial. The challenge lies in getting everyone to use the same tool, but obviously they don’t want to do that (otherwise they already would be). The solution? Enable different users to keep on working with the tools they already use by replicating everything that happens in one tool across all of them.

Two-way Automated Sync

Unito’s forte is connecting the tools you already use and keeping them in sync automatically. It has a very simple point-and-click interface and no coding knowledge is required. Two-way syncing between apps keeps your teams and departments aligned in real time, allows you to track project progress, slash meeting length and frequency, and eliminate message overload.

Unito connects your MeisterTask projects with your other tools and keeps new tasks and their updates flowing seamlessly back and forth between MeisterTask and the rest of your stack.

Advanced Field Mapping and Filtering

When building a Unito sync, you can also use advanced mapping and filtering options to determine how information travels across tools. You can customize field mapping, sync direction, and more. With Unito, you’re in complete control of every field and every task, which means you can set up syncs that match your individual workflow.

You decide exactly what information flows from your MeisterTask projects to other tools and vice versa. Unito lets you create rules and filter project tasks based on your requirements: you might want to sync only those tasks assigned to a specific person, or just high-priority tasks. Or maybe you want completed tasks in one tool to show up in the to-do list of another team’s tool.

Once you’ve defined how fields are mapped between tools, all the right information will appear in all the right places all at the right time.

If rules and custom field mapping don’t come easy, then practice makes perfect! Unito’s draft workflows give you the flexibility to experiment with different adjustments to craft your perfect digital workflow.

#2 Effective Communication Across Multiple Tools

With multiple project stakeholders involved, communication can quickly break down. The solution is to centralize communication and increase transparency by sharing information across tools. Unito allows you to do this through:

Comment Syncing

As a MeisterTask user, you’ll know how important the comments feature is in terms of keeping everyone on the same page and maintaining transparency. Team members can share project updates centrally, without overloading each other with email or chat messages or siloing vital information.

Attachment Streaming

Ever worked on a document only to find out it wasn’t the latest version? Unito’s attachment streaming function syncs attachments uploaded in one tool so that the latest revision appears immediately in the connected tool. This is a useful feature for teams working in the same document and where feedback is important.

Find out more about Unito’s advanced syncing features.

#3 CRM Across Multiple Tools

Are your front-facing teams finding it tough to keep a handle on their leads? Are contacts and lists duplicated across multiple tools? Unito’s integration for Google Contacts is ideal for optimizing communication and turning MeisterTask into a powerful Customer Relationship Management tool.

Unito’s integration allows you to create a single contact list that’s available everywhere. Your teams need to be in constant communication with their contacts but are often using different tools to manage customer relationships: HubSpot, Salesforce, or Pipedrive. Your organization might also use a single, centralized database tool like Airtable. Google Contacts doesn’t necessarily integrate well with these tools out of the box, but you can set up a Unito flow so that crucial contact information will be automatically synced to other tools. 

With Unito’s integration, you can transform MeisterTask into a CRM tool by automatically syncing Google Contacts to a MeisterTask project board with sections such as:

  • Identified leads.
  • Contacted leads.
  • Hot leads.
  • Follow-up leads. 

In MeisterTask you can then set due dates, schedule meetings and add customizable tags to identify potentially hot leads, as well as other high- and low-priority ones. No need to invest in complex and costly new software. 

Summing Up

If you work for an organization using multiple disjointed tools, Unito could be the answer you’re looking for. Why invest in yet more tools when you can continue working in the ones you have? Equally, don’t fall into the “one app to replace them all” trap. You can quickly and easily build a collaborative digital ecosystem with Unito and get more from the tools you’re already using.

Use Unito to connect MeisterTask to a range of other tools to increase project visibility, keep everyone aligned and work together seamlessly. 

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